Administrative Coordinator
Skills Preferred
Job Description
At Moody’s, we’re taking action. We’re hiring diverse talent and providing underrepresented groups with equitable opportunities in their careers. We’re educating, empowering and elevating our people, and creating a workplace where each person can be their true selves, reach their full potential and thrive on every level. Learn more about our DE&I initiatives, employee development programs and view our annual DE&I Report at moodys.com/diversity
Responsibilities
General Administration: Coordination with various Moody’s functions for various office administrative activities. T&E: Expense Claims processing: Manage expense claim processing of Managers, follow up with the Accounts Payable team for resolution of queries. Calendar Management for visiting Senior Leaders. Arranging Invite letters for visitors. Assist Managers in the completion of New Hire onboarding. Assist in the completion of Purchase orders for Procurements. Responsible for transport – arrangement & bills verification. Distribution of staff-related documents such as Meal Coupons, Insurance Cards etc. Other administrative and support activities. Event Management: Visitors arrangements, Ensuring Cab arrangements, Office Room Booking, Lunch arrangements. Town halls or special events. Coordinating with Vendors for equipment, Admin staff for seating arrangements, and stationery. Employee engagement activity coordination & communication. Facility Management – Soft Services: Coordination with teams for conference room bookings, housekeeping, repair & maintenance of the facility. Inventory of assets.
Job Requirements
Graduate/Post Graduate in any discipline, with good communication skills. 1 to 3 years of experience in Administrative coordination for a group size of 400+ staff members. Well-versed in using MS Office Tools. Sound knowledge of Office Management procedures, specific to Visitor Management, Calendar Management and T&E processing.
Salary
